Saturday, October 15, 2011

City of Phoenix, AZ – Bid for Reprographics Services

IMPORTANT: Although I’ve downloaded a copy of the bid document and placed a copy of it on my Google Docs site, if you are interested in bidding on this procurement it is very important that you go to the City of Phoenix’s web-site to register and download the bid document!

CITY OF PHOENIX Purchasing Division



CONTACT PERSON Edith Barrera Sr. Buyer


You can access this bid opportunity at this Internet address:

Bid submittal deadline is Friday, October 21st, 2011, at 2:00 p.m.

If you aren’t going to be a bidder and are simply interested in reviewing the bid document, you can look at it my clicking on this link:


  1. I just received (via e-mail) Addendum #1. After reading the Addendum, I sent this in an e-mail to the purchasing people who are managing this procurement at the City of Phoenix:::::


    I just read the Addenum you issued.

    Are you absolutely sure about "most" plots being 26" x 26"? That's a very weird size for Architecture/Engineering drawings. Most "plots" (drawings), industry-wide, are 24 x 36, 30 x 42 or 36 x 48.

    Secondly, why would you call out "plotting" on vellum or mylar? A/E firms haven't been using "vellum" or "mylar" for several years by now. That type of material used to be used when the "reprographics" technology being used, industry wide, to make "prints" of drawings, was "diazo" printing (which is an analog copying process, now virtually obsolete in the U.S. All that's necessary today is to "plot" on plain bond paper! Plotting on vellum or mylar would be a complete waste of money for it is complete unnecessary, given the fact that Architects, Engineers and Construction companies, and their clients (such as the City of Phoenix) no longer order "diazo prints". Everything, nowadays, is printed on plain bond paper. Sounds like your procurement document has not been updated in years.

    Thirdly, are you sure that plotting is always going to be done from "dwg" files? That's a "native" file format, from AutoCAD. In order to avoid "plotting" errors, virtually all A/E/C firms, when they need to plot, send "print ready" files to their reprographers - plt, pdf, dgn, dwf and tif are most common file formats for printing. Sending out dwg files for printing invites errors!



    Reprographics 101

  2. i sent a second e-mail to tell them that I mistakenly typed dgn in the last sentence of the first e-mail I sent to them.