Wednesday, March 16, 2011

Xerox MPS saves City of Rochester, N.Y. over $2 Million

Xerox MPS (managed-print-services) deal saves City of Rochester, N.Y. over $2 Million

(make sure that you scroll down and read the comment below the Press Release)

Wednesday, March 16, 2011

Part of the Press Release from the issuing company

Rochester, N.Y. – While many cities struggle to find ways to stretch budgets to fund essential community services, the city of Rochester, N.Y., is working with Xerox Corporation (NYSE: XRX) to save more than $2 million in printing costs.

"Xerox came to us with a solution to a problem we didn't even realize we had," said David Mayor, Rochester's chief information officer. "They provided an easy and affordable way to use new and existing technology to reduce costs and really address some of our financial challenges."

The city will take control of print costs by applying the same managed print services (MPS) tools and techniques Xerox uses to save millions for large corporations.

Under the five-year Xerox Print Services (XPS) contract, Xerox will help city employees spend more time serving the community and less time on print-related activities by making it faster and easier to fax, scan, copy and print.

By reducing the number of printers, copiers and fax machines from 459 to 168, and installing 24 Xerox ColorQube 9200 Series multifunction printers (MFPs) to replace single-function machines, the city will also reduce the cost of everyday color printing and meet its sustainability goals. The ColorQube 9200 Series uses cartridge-free solid ink technology to generate 90 percent less supplies waste and reduce the effects of manufacturing and transportation on the environment. 

"Municipalities need to do the best they can to save taxpayers money, and the city of Rochester is at the forefront of using MPS as a creative solution to this challenge," said Russell Peacock, president, Xerox North America.

Joel’s comment:

After reading this Press Release, it “sounds like” Xerox approached the City with an MPS plan (or strategy) and was selected as the City’s MPS vendor on a “sole-source” basis. I.E., without the City holding a competitive-procurement-process to select an MPS vendor. While I don’t think that’s what actually happened, it might have happened that way. And, if it did happen that way (sole-source), then that was absolutely wrong for the City of Rochester to do. MPS (and copiers and printers, etc.) is not “rocket science” and, for a City (or, for that matter, any County, any State or the Federal Government) to award a procurement (MPS or otherwise related to printing, document management, reprographics, etc.) on a “sole-source” basis, without the benefit of competitive bids or competitive proposals, is downright WRONG. If you see that happen in your local market, go to the mat on that; attend public meetings of city council members, county commissioners, etc. and speak up!

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