How would you like to have the opportunity to scan 15,000,000 pages? !!!

Well, someone’s going to have that opportunity!

Unfortunately, unless you knew about this procurement and submitted a proposal, you won’t have the opportunity to provide scanning services to the LAUSD, at least not this time around.

The deadline for Proposals was October 31^st.

Proposals are now in the process of being considered. This morning, I checked with the LAUSD purchasing people and was informed that LAUSD has not yet made an award.

I will be checking the web-address they gave me so that I can post the name of the company that LAUSD awarded the contract to.

I have requested “copies of all of the proposals” that were submitted, but it will be a while before I have (and am able to post) copies of the proposals that LAUSD received.

Here’s more about this RFP:

LOS ANGELES CALIFORNIA UNIFIED SCHOOL DISTRICT (LAUSD)

SCANNING AND ARCHIVING, DOCUMENT CONTROL AND OTHER RELATED SERVICES

RFP R-12012

Schedule:

RELEASE OF RFP: October 4, 2011

SUBMITTALS DUE AT FACILITIES CONTRACTS: October 31, 2011, before 3:00 P.M.

CONTRACT BEGIN DATE (tentative): December 2011

ADDRESS FOR SUBMITTALS

Los Angeles Unified School District Facilities Division Services Facilities Contracts 333 South Beaudry Avenue, 22nd Floor Los Angeles, CA 90017

I’ve posted three documents in my Google Docs library:

1. the RFP document

http://tinyurl.com/7jowcke

2. the Excel file proposers had to complete with pricing offered

http://tinyurl.com/6p7c5bu

3. the Q&A document issued for this RFP

http://tinyurl.com/83brtvj

From that Q&A document, check out this question and response:

QUESTIONS AND ANSWERS DATED OCTOBER 26, 2011

Question:

#3. Looking over this RFP, we are wondering about the quantities of documents, records, drawings needing to be scanned. It’s difficult for us to respond without knowing this figure. I want to say information is provided on page 7, but there is no specific mention of the amount of boxes or documents that make up this proposal. Is the Contractor supposed to just provide an estimate? I’d assume the District is looking for specific figures.

Response:

Pricing should be based on per sheet cost for scanning (regular and large format, for instance) and pricing for auxiliary services and materials. The pricing should not be based on a total project, as there will be multiple projects over the life of the Contract. There is no way for the District to tell at this time how many boxes or documents will ultimately be scanned. The current backlog of documents that may need to be scanned exceeds 15 million pages.